WHAT QUALIFIES AS A VALID RECEIPT?
All receipts must include the following information:
- The date of the purchase
- the name and address of the supplier
- The description of the items purchased, including individual prices and quantities
- The total price
Hotel
Receipts are required for lodging expenses regardless of cost. A valid hotel/lodging receipt contains the following information:
- Employee's name
- Provider of and date(s) of service
- Room and tax rates
- Total expense
- Form of payment
- Zero balance or other notation indicating full payment has been made
Airfare
Receipts should contain the following:
- Traveler's name
- Flight itinerary
- Cost of flight and tax information
- Total expense
- Form of payment
- Zero balance or other notation indicating full payment has been made
Conference Registration Fees
Registration receipts come in various forms. Any receipt submitted for reimbursement should contain the following:
- Employee's name
- Name and date of the conference
- Services included in the fee
- Total expense
- Form of payment
- Zero balance or other notation indicating that full payment has been made