WHAT QUALIFIES AS A VALID RECEIPT?                 
All receipts must include the following information:
  • The date of the purchase
  • the name and address of the supplier
  • The description of the items purchased, including individual prices and quantities
  • The total price
 
Hotel
Receipts are required for lodging expenses regardless of cost. A valid hotel/lodging receipt contains the following information:
  • Employee's name
  • Provider of and date(s) of service
  • Room and tax rates
  • Total expense
  • Form of payment
  • Zero balance or other notation indicating full payment has been made
Airfare
Receipts should contain the following:
  • Traveler's name
  • Flight itinerary
  • Cost of flight and tax information
  • Total expense
  • Form of payment
  • Zero balance or other notation indicating full payment has been made
Conference Registration Fees
Registration receipts come in various forms. Any receipt submitted for reimbursement should contain the following:
  • Employee's name
  • Name and date of the conference
  • Services included in the fee
  • Total expense
  • Form of payment
  • Zero balance or other notation indicating that full payment has been made