Vendor Payments

Requests for Vendor Payments must be uploaded to the paperless accounts payable system, Concur, and have made it through the necessary approval levels prior to the end of the day Tuesday for a payment on Friday.

Concur Website: (please bookmark this website for future use)

To upload an invoice or receipt:

  1. Scan the document
  2. Email the document to:
  3. The subject line of the email should be the vendor name and the invoice number.  If there is no invoice number, you can use the invoice date (ex: for April 12, 2019 you would use 04122019).  For receipts, use the date of the receipt.

More instructions can be found on the attached Invoice QuickStart Guide

Expense Reimbursements

The Concur Expense QuickStart Guide is attached to this article.

Individuals are limited to one employee reimbursement request each week. Receipts must be uploaded to Concur and approved through all necessary levels by the end of the day Tuesday for a direct deposit reimbursement on Friday. Banking information on file with payroll will be used unless you provide new account information to

If you have misplaced a receipt, you must use the attached Missing Receipt Form.

For your convenience, Concur has a mobile app.  More information can be found here:  Concur - Mobile App

What you should not upload and should continue to use the Check Request form (attached):

  • Honorariums (only if you want the check in hand to deliver)
  • Sports Officials
  • Cash Advances
  • Any Vendor being paid via WIRE
  • Teacher Stipends