To Be Allowed to Drive a GU Fleet Vehicle You Must:

  • Be on the GU Approved Driver List.  To be added to this list you must:
    • Allow GU or their insurance carrier to run a motor vehicle report on you annually by completing the Driving Application Agreement form: Driving App Agreement and meet the insurance carriers requirements (see below),
    • Be an employee, student, or a student completing a practicum through GU, and;
    • Have a valid US driver's license that has been in effect for at least two years
  • To drive a GU activity bus, you must meet all the requirements above, and;
    • be at least 21 years of age, and;
    • pass the online training course

Insurance Carrier Requirements:

  • have had no Major Violations;
  • no more than 2 moving violations within the last 3 years;
  • no more than 1 at-fault accident within the last 3 years; or
  • Violations and accidents combined:  no more than 1 at-fault accident and 1 moving violation within the last 3 years when not the same incident.   


        Major Violations

        •Negligent homicide within the last 5 years 

        •Criminal-type conviction within the last 5 years 

        •Hit-and-run within last 5 years 

        •Manslaughter within the last 5 years 

        •Suspended or revoked license — currently suspended or revoked 

        •Drag racing within the last 5 years 

        •Driving Under Influence/Impaired within the last 5 years 

        •Reckless driving within the last 3 years (includes speeding in excess of 15 mph)

        •Careless driving within the last 5 years 

        •Assault involving a motor vehicle within the last 5 years 

        •Passing a stopped school bus within the last  3 years

        Moving Violations

        •Speeding violations (unless 15 or miles over the speed limit - see major violations above)

        •Improper or excessive lane changes 

        •Following the vehicle ahead too closely 

        •At-fault accidents (any accident where the driver is cited with a violation, or negligently 

            contributes to the incident;

            OR; any single-vehicle accident that is not caused by actual equipment failure) 

        •Running a red light or stop sign 

        •Failure to yield

Please note:  this list is not all-inclusive, but a general guideline of the types of violations 

that fall into "Major Violations" and "Moving Violations".  The actual wording of a 

violation varies by state.

NOTE: The Risk and Insurance Department reserves the right to deny or revoke an individual’s driving privileges should that individual exhibit poor judgment of any kind while driving University vehicles. The determination of the privilege to drive a University vehicle is at the discretion of the Risk and Insurance Department, except in the case of employees who must drive for their jobs. In these cases, the Risk and Insurance Department will send a record of the problem to Human Resources, who will work in conjunction with the employee’s Department Head and the CFO to determine whether it is appropriate for the employee to drive. There is no appeal process for employees whose job does not require driving fleet vehicles.

After approval to drive a GU fleet vehicle, you will be notified by email at the email address you indicated on the Driver Application and Agreement form.  

As a GU Fleet Vehicle Driver You Agree:

  • Limit the number of passengers in the vehicle to the number of seat belts.

  • Require all passengers to use seat restraints.

  • Front passenger seat: On any trip with one or more passengers, drivers should make sure that the front passenger seat is occupied and that the person sitting in this seat remains awake. Drivers should remind this passenger that it is his or her responsibility to help the driver stay alert and to assist with directions and maps.

  • Trailers: Special permission must be obtained from the Risk Management & Insurance Coordinator before pulling trailers behind any fleet vehicles.

  • Speed Limit: At no time should a University fleet or rental vehicle be driven at a speed greater than the posted speed limit.

  • Cell phones: No drivers will use cell phones at any time while vehicles are in motion or waiting at stoplights, stop signs, traffic jams, etc. Cell phones are only to be used by passengers or by drivers who have pulled over and stopped in a safe location.

  • Medications: No drivers, before or during trips, will use medications, alcohol, drugs, or other substances that may cause drowsiness or other physical or mental impairment.

  • Will not allow firearms or weapons of any kind to be brought into the vehicle.

  • Hitchhikers: Picking up hitchhikers is prohibited.

  • Weather Conditions:  Drivers and departmental sponsors of student trips are responsible to obtain weather information before and during daily travel to determine if road or weather conditions present hazards along their planned travel route. If University vehicles are already on the road and weather conditions become hazardous, the sponsor must stop the trip, delay or cancel travel planned for that day, and ensure the safety of all passengers and drivers.
  • Driving time limit guidelines for all University-licensed drivers are:
    • Daytime travel: three (3) hours at one time without a break
    • Nighttime travel: two (2) hours at one time without a break
    • Within 15 minutes of reaching a driving limit, the driver should exit the highway to a safe rest area. The driver must take at least a 15-minute break before resuming driving, or else another University-licensed driver who has not been driving must assume driving responsibilities.
    • On trips longer than twenty (20) miles, no driver of University fleet vehicles hauling passengers may commence driving after 11:00 p.m. or before 5:00 a.m. Trips and events must be planned so that no drivers are expected or pressured to begin driving between these hours.
  • Report any accident as soon as possible here: Auto Accident Report
    • Will not discuss who is or is not at fault with persons at the scene of an accident.
  • Will remove all trash and personal articles from the vehicle upon the return to campus.
  • Will not smoke or allow passengers to smoke in fleet vehicles.
  • Will complete Pre and Post-trip inspections.
    • Pre-trip inspections:  Drivers should not operate a vehicle until they complete a pre-trip inspection, including a dent and damage check.  Drivers should be satisfied that all necessary parts and components are in good working order.  If any damage is found upon the pre-trip inspection, take pictures of the damage and forward them to immediately.  If the department using this vehicle before you has not reported the damage, they will receive a fine for not reporting the damage.  (See University Fines below).

    • Post-trip inspections: Post-trip inspections will be conducted by drivers following each trip. Unusual noises, awkward operations, or other problems should be reported on the trip report. Also, be sure to remove all personal articles and trash from the vehicle before locking it and turning the trip reports and vehicle keys to the Student Accounts office upon your return to campus.