Campus Services

Cash Advances:

• Create an Expense in Concur for your original cash advance request.
  • Report Name: Cash Advance 8/22/2022 (date requested)
  • Business Purpose: the purpose of your trip
  • Select Cash Advance as Expense Type
  • Enter amount requested and appropriate account number
  • Attach Receipt: Complete the standard Check Request form (attached) and save it as a pdf version – this will suffice as your receipt (Approval is not needed at the bottom of the form)
• Once this goes through the approval process, these funds will be directly deposited into your bank account for you to withdraw in 2-3 business days (Be sure your banking information is updated in Concur: see attached Concur Banking Information for instructions)
  • Be sure to get your cash advance request into Concur at least two weeks in advance to allow time for the approval flow and processing.
  • Expenses/Cash Advances are processed every Wednesday but will not be directly deposited for 2-3 business days.

• When you return:
  • If you spent more than your original cash advance and need reimbursed:
    • Create an Expense reimbursement in Concur within 14 days of your return to campus.
      • List all of your receipts
      • List an additional transaction labeled “cash advance” as a negative and put the original amount requested. 
        • The net total will be what is owed to you
    • Your reimbursement will be directly deposited into your bank account
  • If you have cash left over or used all the funds:
    • Fill out the cash advance return form (Attached Manual form – not through Concur)
      • Bring any receipts and cash to the Accounts Payable office to be reconciled and deposited back into the original account requested from.

If you have any questions on this process, please email [email protected].