Cash Advances:
- Create an Expense in Concur for your original cash advance request.
- Report Name: Cash Advance 8/22/2022 (date requested)
- Business Purpose: the purpose of your trip
- Select Cash Advance as Expense Type
- Enter amount requested and appropriate account number
- Attach Receipt: Complete the standard Check Request form (attached) and save it as a pdf version – this will suffice as your receipt (Approval is not needed at the bottom of the form)
- Once this goes through the approval process, these funds will be directly deposited into your bank account for you to withdraw in 2-3 business days (Be sure your banking information is updated in Concur: see attached Concur Banking Information for instructions)
- Be sure to get your cash advance request into Concur at least two weeks in advance to allow time for the approval flow and processing.
- Expenses/Cash Advances are processed every Wednesday but will not be directly deposited for 2-3 business days.
- When you return:
- If you spent more than your original cash advance and need reimbursed:
- Create an Expense reimbursement in Concur within 14 days of your return to campus.
- List all of your receipts
- List an additional transaction labeled “cash advance” as a negative and put the original amount requested.
- The net total will be what is owed to you
- Your reimbursement will be directly deposited into your bank account
- Create an Expense reimbursement in Concur within 14 days of your return to campus.
- If you have cash left over or used all the funds:
- Fill out the cash advance return form (Attached Manual form – not through Concur)
- Bring any receipts and cash to the Accounts Payable office to be reconciled and deposited back into the original account requested from.
- Fill out the cash advance return form (Attached Manual form – not through Concur)
- If you spent more than your original cash advance and need reimbursed:
If you have any questions on this process, please email ap@greenville.edu.